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School Workforce Census: The five things you need to know

/ Rory Haynes

Using your school MIS to help with School Workforce Census

Now School Census is out of the way until 2023, it’s time for education providers to turn their attention to the School Workforce Census.

Here are the five things you need to know about the 2022 School Workforce Census to ensure you are prepared for this crucial statutory return.

What is School Workforce Census?

The School Workforce Census (SWC), implemented by the DfE, is the statutory collection of teacher and support staff data across state-maintained education providers.

SWC is conducted annually and is required by law. The data subsequently collected by the DfE is used to monitor the distribution of pay across schools and the effectiveness of diversity within each workforce.

When is School Workforce Census

This year, School Census Day is on 3 November 2022. Education providers then have one month to enter their details into COLLECT, the DfE’s data collection and management system. The final deadline for submitting the SWC return is 2 December 2022.

Are there any changes to the 2022 Workforce Census you need to know?

It’s largely business as usual for the SWC this year. The only changes from the 2021 edition are listed below:

The change to the code set for Qualified Teacher Status (QTS) route, approved pre-pandemic, has now been implemented

A minor amendment has been made to base pay requirements. This clarification now means base pay information is not required for any closed contracts.

What information does School Workforce Census require?

School Workforce Census is an audit of school staff and their demographics. It covers the following establishments:

  • Academies
  • Local authority-maintained schools
  • Local authorities on central contracts
  • Free schools
  • University technical colleges (UTCs)
  • Pupil referral units

While local authorities are responsible for coordinating and approving the submission of census data for maintained schools, academies are responsible for completing this process independently.

The statistics required for the 2022 SWC include, but are not limited to the following:

  • Number of teaching vacancies within the school
  • Teacher and support staff salaries
  • Qualifications held by individuals
  • Sickness/Leave of absence data

For more information from the DfE please click here.

How your MIS could be helping you with Workforce Census

Your MIS should be supporting you in the completion of statutory returns.

Bromcom’s MIS solution allows you to collate, interrogate, and approve school workforce data before submitting to COLLECT.

We know how important this return is for the future of your school’s funding (something we’ve documented in our recent blog on finances in education). That’s why we’ve created a dedicated webinar recording, a detailed 2022 guide with error resolution protocols, and a bespoke dashboard to make your Workforce Census process as easy as possible.


If you’re school or trust is looking for an easier way to complete School Workforce Census, book a chat with our industry experts today and see how.

Discover how your MIS can expedite the collection of data and ensure accurate reporting to regulatory bodies.

Get in touch today.

/ Rory Haynes