Enhancing Communication and Automation: Our Lady Immaculate Catholic Academies Trust’s Journey with Bromcom MIS
Our Lady Immaculate Catholic Academies Trust (OLICAT) is a multi-academy trust (MAT) family of Catholic Primary and Secondary schools in the northern part of the Diocese of Northampton, formed in 2020 and has 12 schools. The trust is committed to providing high-quality education for all its pupils, and it recognizes the importance of data in achieving this goal. Sam Jukes is Head of Data & IT and is part of a small central MAT team that provides technical support to the school’s Office managers and Headteachers. The trust decided to implement Bromcom MIS to manage their student information and streamline their administrative processes. It was important that the MIS supplier had good support and onboarding systems to help with smooth transitioning.
Prior to implementing Bromcom MIS, the Trust faced several challenges in managing its student data and administrative tasks. They were using a combination of spreadsheets, paper-based systems, and multiple software programs to manage their student records, attendance, behaviour, and communication with parents. This led to a significant amount of duplication of effort and errors in data entry, which resulted in time-consuming manual processes and inaccuracies in reporting.
Solution
The Our Lady Immaculate Catholic Academies Trust implemented Bromcom MIS in 2019 to centralise their student data and streamline their administrative processes. The software provided the Trust with a single, integrated platform to manage their student records, attendance, behaviour, and communication with parents. The Trust worked closely with Bromcom to customise the software to their specific needs and to ensure that their staff members were properly trained on how to use it. Sam was impressed with the Bromcom support and onboarding team in his words.
"The support we excellent and the onboarding team was amazing, and I could not fault them, from start to finish."
Outcomes
Since implementing Bromcom MIS, the Our Lady Immaculate Catholic Academies Trust has achieved several positive outcomes:
Improved data accuracy and timeliness:
With Bromcom MIS, the Trust has been able to significantly improve the accuracy and timeliness of its student data. The software eliminates the need for manual data entry and provides real-time updates, which has reduced errors and improved the quality of their data. This has enabled the Trust to make more informed decisions and provide better support to their students.
Streamlined administrative processes:
Bromcom MIS has enabled the Trust to streamline their administrative processes, which has resulted in significant time savings for its staff members. The software has automated many of their manual processes, such as attendance tracking and report generation, which has freed up staff time to focus on more value-added tasks. This has also enabled the Trust to provide more timely and accurate reporting to its senior leadership team and board of trustees. Using Power BI the Trust has generated bespoke reports with live data feeds that provide access at a click of a button.
Improved communication with parents:
With Bromcom MIS, the Trust has been able to significantly improve its communication with parents. The software provides a single platform for parents to access information about their child’s attendance, behaviour, academic performance, and school events. This has eliminated the need for multiple logins and has made it easier for parents to stay informed about their child’s progress. The Trust has received positive feedback from parents about improved communication and transparency.
"Bromcom has enabled us to create a seamless communication platform for our parents, students, and teachers. With its MyChildatSchool app, parents can now access information on their child's behaviour, attendance, academic performance, and pay for clubs and trips all in one place."
Enhanced teaching and learning:
Bromcom MIS has enabled the Trust to enhance teaching and learning by providing their teachers with real-time access to student data. The software provides teachers with insights into their student’s attendance, behaviour, and academic performance, which has enabled them to identify areas where students may need additional support. This has resulted in improved teaching and learning outcomes for their students.
Conclusion
The Our Lady Immaculate Catholic Academies Trust’s implementation of Bromcom MIS has enabled them to significantly improve their data accuracy and timeliness, streamline their administrative processes, improve communication with parents, and enhance teaching and learning outcomes for their students. The Trust has achieved these outcomes by working closely with Bromcom to customize the software to their specific needs and by providing their staff members with the training and support they need to use it effectively. Overall, the Trust has been very satisfied with its decision to implement Bromcom MIS and would recommend it to other schools looking to improve their administrative processes and student outcomes.
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